Maine Shared Collections Strategy Advisory Board Update Report, May 2014

Under this three-year project, funded in part by the Institute of Museum and Library Services (IMLS), libraries will collaborate to make decisions about the storage, retention, and preservation of print materials (both books and journals) as well as look for ways to integrate digital editions into a state-wide catalog. This will help alleviate space concerns while ensuring that users continue to have equal or greater access to the information. The project’s goals are: To develop a strategy for a statewide, multi-type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities. To expand access to existing digital book collections by developing print-on-demand (POD) and e-book-on-demand (EOD) services to support long-term management of a shared print collection, and the integration of digital resources with print collections. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them. Activities that will aid in achieving these goals include: Perform an analysis of the “collective collection” to identify unique items, items owned by multiple libraries, institutional strengths, etc.; Implementation of a Print-on-Demand service; Development of a retention policy for the number of copies for each title, and for identical print and digital titles; Development and implementation of a policy for preservation of unique and rare print materials

Maine Shared Collections Strategy’s Interim Performance Report Year 1

Project Goals 1. To develop a strategy for a state‐wide, multi type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities. 2. To expand access to existing digital book collections by developing print‐on‐demand (POD) and e‐book on‐demand (EOD) services to support long‐term management of a shared print collection, and the integration of digital resources with print collections. 3. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them. OCLC Reclamation Although not part of the original project plan, it quickly became clear that in order to accurately compare holding and circulation data among the partners and to WorldCat that an OCLC reclamation project was needed. Seven of the eight partner libraries were required to send monograph and serial records at a minimum, for reclamation; some libraries elected to send records for additional formats not covered as part of the grant. Portland Public Library had completed a reclamation in 2009 and has continued to maintain its holdings, so it was exempt from this requirement

Maine Shared Collections Strategy

Libraries are facing fundamental changes in user demands for new services and spaces to support the use of digital collections, and new opportunities to offer digital content through large scale e-book collections such as Google Books and the Open Content Alliance. Simultaneously, libraries feel pressures to responsibly steward sizeable, historic print collections. These challenges, together with scarce funding to build new stacks and the increasing cost of housing legacy print collections require libraries to rethink management of print collections and delivery of e-book collections to their users. Print on demand services and delivery of e-book content provide opportunities to plan for managing legacy print collections and delivery of content in new ways. These tasks exceed the capacity of any single library or organization. The MSCS is a statewide project among all the major libraries in Maine to coordinate the management of legacy print collections in a way that takes advantage of these emerging opportunities and is sustainable in the long run. See About the Project for additional information and resources

Maine Shared Collections Strategy Advisory Board Update Report, November 2013

Under this three-year project, funded in part by the Institute of Museum and Library Services (IMLS), libraries will collaborate to make decisions about the storage, retention, and preservation of print materials (both books and journals) as well as look for ways to integrate digital editions into a state-wide catalog. This will help alleviate space concerns while ensuring that users continue to have equal or greater access to the information. The project’s goals are: To develop a strategy for a statewide, multi-type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities. To expand access to existing digital book collections by developing print-on-demand (POD) and e-book-on-demand (EOD) services to support long-term management of a shared print collection, and the integration of digital resources with print collections. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them. Activities that will aid in achieving these goals include: Perform an analysis of the “collective collection” to identify unique items, items owned by multiple libraries, institutional strengths, etc.; Implementation of a Print-on-Demand service; Development of a retention policy for the number of copies for each title, and for identical print and digital titles; Development and implementation of a policy for preservation of unique and rare print materials

Maine Shared Collections Strategy’s Interim Performance Report Year 1

Project Goals 1. To develop a strategy for a state‐wide, multi type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities. 2. To expand access to existing digital book collections by developing print‐on‐demand (POD) and e‐book on‐demand (EOD) services to support long‐term management of a shared print collection, and the integration of digital resources with print collections. 3. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them. OCLC Reclamation Although not part of the original project plan, it quickly became clear that in order to accurately compare holding and circulation data among the partners and to WorldCat that an OCLC reclamation project was needed. Seven of the eight partner libraries were required to send monograph and serial records at a minimum, for reclamation; some libraries elected to send records for additional formats not covered as part of the grant. Portland Public Library had completed a reclamation in 2009 and has continued to maintain its holdings, so it was exempt from this requirement

Maine Shared Collections Strategy’s Interim Performance Report Year 2

Project Goals 1. To develop a strategy for a state‐wide, multi type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities. 2. To expand access to existing digital book collections by developing print‐on‐demand (POD) and e‐bookon‐ demand (EOD) services to support long‐term management of a shared print collection, and the integration of digital resources with print collections. 3. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them. Collection and use analysis of print collection After MSCS decided not to renew OCLC’s WorldCat Collection Analysis, the MSCS Project Team researched collection analysis tools and agreed that Sustainable Collections Services (SCS) could provide the type of collection analysis services required. In February 2013, SCS and MSCS agreed to work together and have worked hard to produce a quick turnaround on the preparation and processing of data to be analyzed. Of particular importance was SCS’s consulting support and data reporting, which has allowed MSCS to make real progress on analysis and decision‐making

Maine Shared Collections Strategy Advisory Board Update Report, May 2013

Under this three-year project, funded in part by the Institute of Museum and Library Services (IMLS), libraries will collaborate to make decisions about the storage, retention, and preservation of print materials (both books and journals) as well as look for ways to integrate digital editions into a state-wide catalog. This will help alleviate space concerns while ensuring that users continue to have equal or greater access to the information. The project’s goals are: To develop a strategy for a statewide, multi-type library program for managing, storing and preserving print collections among public and private institutions to achieve greater efficiencies and extend the power of every dollar invested in collections and library facilities. To expand access to existing digital book collections by developing print-on-demand (POD) and e-book-on-demand (EOD) services to support long-term management of a shared print collection, and the integration of digital resources with print collections. To formalize organizational agreements, establish a budget, and develop policies essential for the maintenance of shared print and digital collections, access to them, and responsibility for sharing them. Activities that will aid in achieving these goals include: Perform an analysis of the “collective collection” to identify unique items, items owned by multiple libraries, institutional strengths, etc.; Implementation of a Print-on-Demand service; Development of a retention policy for the number of copies for each title, and for identical print and digital titles; Development and implementation of a policy for preservation of unique and rare print materials

Whole-exome sequencing and clinical interpretation of FFPE tumor samples to guide precision cancer medicine

Translating whole exome sequencing (WES) for prospective clinical use may impact the care of cancer patients; however, multiple innovations are necessary for clinical implementation. These include: (1) rapid and robust WES from formalin-fixed paraffin embedded (FFPE) tumor tissue, (2) analytical output similar to data from frozen samples, and (3) clinical interpretation of WES data for prospective use. Here, we describe a prospective clinical WES platform for archival FFPE tumor samples. The platform employs computational methods for effective clinical analysis and interpretation of WES data. When applied retrospectively to 511 exomes, the interpretative framework revealed a “long tail” of somatic alterations in clinically important genes. Prospective application of this approach identified clinically relevant alterations in 15/16 patients. In one patient, previously undetected findings guided clinical trial enrollment leading to an objective clinical response. Overall, this methodology may inform the widespread implementation of precision cancer medicine